Privacy Policy
The trust that customers place in the company “PRIMS” Spółka z o.o. Spółka Komandytowo-Akcyjna in Szczecin is very important to us. In this document, we would like to inform you how we collect, store, process and protect your data. We want to serve our customers at the highest level, meeting the highest standards.
I. Identifying information
1. The controller of the personal data is “PRIMS” Spółka z o.o. Spółka Komandytowo-Akcyjna in Szczecin (address: ul. Południowa 25 B, 71-001 Szczecin), entered in the Register of Entrepreneurs of the National Court Register under the number KRS 0000484145, NIP 7010402212, REGON 146958661 (hereinafter referred to as “PRIMS” S.K.A. for short).
2. “PRIMS” S.K.A. has appointed a Data Protection Officer – Ms Monika Pacuła, who can be contacted at the email address: m.pacula@o2.pl
3. “PRIMS” S.K.A. shall process personal data in accordance with the provisions of generally applicable law, in particular in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and the repeal of Directive 95/46/EC (hereinafter: “GDPR”) and national data protection legislation.
4. “PRIMS” S.K.A. shall provide appropriate technical and organisational measures to guarantee the security of the processing of personal data and the compliance of the processing with the applicable law. “PRIMS” S.K.A. takes appropriate measures to prevent unauthorised access, disclosure, loss or modification of the data.
5. This document is for information purposes, which means that it does not create obligations for the persons whose data “PRIMS” S.K.A. processes.
II. Data processing purposes and legal basis
PRIMS S.K.A. processes your data for the following purposes:
1. receipt, processing and handling of sales of premises , sales of real estate , rental of premises, rental of real estate Article 6(1)(b) GDPR) – irrespective of how these orders, commissions are received,
2. the provision of warranty services (Article 6(1)(b) GDPR),
3. tax settlements of transactions carried out (Art. 6(1)(c) GDPR in connection with the Corporate Income Tax Act and the Value Added Tax Act);
4. applying financial security measures and identifying risks of money laundering and terrorist financing,
5. the safeguarding and assertion of possible claims (Article 6(1)(f) GDPR, i.e. action performed in the legitimate interest),
6. direct marketing of the products and services of “PRIMS” S.K.A. (Article 6(1)(f) GDPR , according to which the processing of personal data for the purposes of direct marketing may be considered as an activity carried out in the legitimate interest);
7. to conduct correspondence and telephone conversations with Clients or potential Clients and to answer their questions in connection with the contact (Article 6(1)(f) GDPR, i.e. an activity carried out in the legitimate interest of providing clients with complete information and ensuring a positive experience in the relationship with “PRIMS” S.K.A.
8. performance of concluded contracts (Article 6(1)(b) of the GDPR.
III. Voluntary provision of data and automated processing
1. The provision of personal data is voluntary, although failure to provide personal data necessary for the conclusion and performance of the contract will result in the impossibility of concluding and performing the concluded contracts. “PRIMS” S.K.A. needs to know to whom and where information, statements, notifications are to be sent and to whom to offer its product and services.
2. If the Customer makes a cash payment with a value equal to or exceeding the equivalent of 10,000-Euro, “PRIMS” S.K.A. has a legal obligation to apply financial security measures and to recognise the risk of money laundering and terrorist financing, the provision of data is mandatory. In such cases, failure to provide personal data makes it impossible for us to apply financial security measures and we are obliged to refuse to conclude or perform the contract.
3. the provision of personal data also enables direct marketing activities to be undertaken on your behalf.
4 ‘PRIMS’ S.K.A. treats each Customer individually. Customer data is always kept secure and is not subjected to automated decision-making processes that produce legal effects or similarly significantly affect such persons.
IV. Recipients of the data
PRIMS S.K.A. is committed to the highest level of service provision and works with professional and carefully selected companies. Data may be disclosed to the following recipients or categories of recipients:
– The entity entrusted with the processing of personal data, the company: “Voxcommerce Group” Spółka z o.o. with its registered office in Warsaw at ul. Świętokrzyska 18, entered in the Register of Entrepreneurs of the National Court Register, KRS number 000238944, NIP 524-254-93-24
– Customer service office in Szczecin “PRIMS” S.K.A.
– Postal operators and courier companies that deliver parcels to “PRIMS” S.K.A. customers on behalf of “PRIMS” S.K.A.
– banks, accountancy firms, insurance companies that provide “PRIMS” S.K.A. with professional services.
V. Rights of data subjects
1 Any person whose personal data is processed by “PRIMS” S.K.A. has the right to:
a. request access to data concerning them,
b. rectification of data,
c. deletion of data,
d. restriction of data processing,
2. Any person whose personal data is processed by “PRIMS” S.K.A. shall have the right to object to the processing of his/her personal data on grounds relating to his/her particular situation in cases where “PRIMS” S.K.A. processes the data in order to pursue a legitimate interest (i.e. pursuant to Article 6(1)(f) GDPR ). “PRIMS” S.K.A. may, however, have compelling legitimate grounds for processing which will take precedence over the interests, rights and freedoms of the objector. The processing may also be necessary to establish, assert or defend claims. In such cases, we will not be able to take the objection into account.
3. If a person whose personal data is processed by “PRIMS” S.K.A. objects to the processing of his or her data for the purposes of direct marketing of products or services provided, we will always take this into account.
4. A person who has given consent in relation to the processing of his/her data may withdraw his/her consent at any time. The withdrawal of consent does not affect the lawfulness of the processing until the consent is withdrawn.
5. Individual rights in relation to data processing may have limitations, e.g. they may only be exercised in situations specifically described in the GDPR. The right to request the erasure of a particular person’s personal data may e.g. only be exercised if the data are no longer necessary for the purposes for which they were collected and processed and there are no overriding legitimate grounds for the processing of the data by “PRIMS” S.K.A.. Data may also not be deleted if:
a. their processing is necessary for the fulfilment of obligations imposed on “PRIMS” S.K.A. by applicable law or,
b. the processing of such data is necessary for the establishment, investigation and defence of claims.
The exercise of the right to delete personal data is not possible, for example, as long as the Customer and “PRIMS” S.K.A. are bound by civil law contracts, e.g. preliminary contracts, sales contracts,
6 Obtaining detailed information on the rights related to data processing and the exercise of these rights is possible by submitting an appropriate request at the registered office of “PRIMS” S.K.A., by sending a letter by post or by e-mail ,
7. In addition, any data subject has the right to lodge a complaint directly with the supervisory authority: President of the Office for the Protection of Personal Data, ul. Stawki 2, 00-193 Warsaw.
VI. Period of processing of personal data
We will retain your data for the following periods:
1. performance of concluded reservation contracts, sales contracts, rental contracts, lease contracts – for the period of contract performance and the period of limitation of claims from their completion ,
2. provision of warranty services – in accordance with the warranty period specified in the contracts ,
3. tax settlement of the transaction – for a period of 5 years from the end of the calendar year in which the transaction took place,
4. issuing, in a lawful manner, proofs of purchase and sale – for a period of 5 years, counting from the end of the calendar year in which the respective proof of purchase or sale was issued,
5. marketing of our products and services – for a period of up to 10 years from the completion of the last transaction, as analysis shows that interest in our products and services persists for such a period of time
6. the assertion or defence of claims – until the case is finally settled or the period of limitation has expired,
VII. Cookies and similar technologies
On the website, we may use cookies and similar technologies to collect and process information about the use of the website. Cookies and similar technologies are generally not designed to collect information about an identifiable individual.
VIII. Final provisions
1 This document is effective from 30 September 2022.
2. This document is issued by “PRIMS” S.K.A. and is subject to periodic review for the purpose of updating, in particular in the event of regulatory changes.